Everything your firm needs to stay compliant and run efficiently, in one platform.
Secure uploads, identity verification, e-signing, trust accounting, and more, built for Australian accountants, lawyers, conveyancers, liquidators, real estate professionals, mortgage brokers, and other professional service providers.
Secure Uploads
The digital vault for your firm's most sensitive client assets, designed for verifying the authenticity that high-stakes legal, finance, accounting and other professional services work requires.
Immutable Digital Fingerprint (Hash ID)
The moment a document is signed or saved in Chekbox, the system generates a unique cryptographic hash, a digital fingerprint.
Compliance-Grade Audit Trails
Compliance is crucial because it ensures organizations operate legally, ethically, and responsibly, protecting their reputation and long-term sustainability. Every interaction is automatically logged in a permanent, unalterable audit trail.
Secure Upload and Document Integrity turns document storage from a liability into a real compliance asset, with the verifiable, traceable security your firm needs.
Verify Identity, Built for Tranche 2
A digital identity verification system built to meet Australian regulatory standards, protecting your firm now and as those standards evolve.
Tranche 2 is already here
Tranche 2 obligations started 1 July 2026. AUSTRAC registration was due within 28 days of providing a designated service. Chekbox is built for these obligations now, not as a future upgrade.
Comprehensive Regulatory Coverage
Keeps CDD and KYC records sound and audit-ready.
Know Who You're Really Dealing With
Entity and beneficial ownership checks confirm who controls a business, including trusts and layered structures, before onboarding. Firms can also screen a client against sanctions lists, watchlists, and adverse media as part of the same check.
Audit-Ready Record-Keeping
Every successful verification produces a time-stamped result detailing the documents checked, methods used, and standard met, ready evidence if an audit or investigation happens.
Client Identity Verification turns a manual liability into a documented, defensible process, built for the standards your firm is held to today.
Document Validation
Verification confirms who someone is. Validation confirms a document hasn't changed since the moment it was uploaded, a fast, defensible answer to whether a file is exactly what it was when it was uploaded.
Instant Fingerprint Comparison
Check any signed or certified document against its original digital fingerprint whenever you need to, one document at a time, using an external copy you already have. A match confirms integrity instantly; even one changed character is flagged immediately.
Built for When It Matters Most
This matters in exactly the moments a firm can't afford to be wrong: a client dispute, an audit request, a regulator's enquiry. Instead of relying on memory, Chekbox gives a direct, technical answer, unchanged, or flagged.
Document Validation gives your firm a fast, defensible answer to a simple but critical question: is this file exactly what it was when it was uploaded.
Sign and Secure
Send unlimited documents for signature by email and 2FA, no caps, no per-document fees. Adding face recognition or KYC verification comes at a cost per check. Most e-signing tools confirm someone had access to an email address, not who actually signed. Chekbox can verify the signer, biometric matching, liveness detection, document checks, before the signature is collected.
Identity-Verified Signing
Where identity verification is turned on, Chekbox checks the signer with document authenticity checks, biometric facial matching, and liveness detection.
Sealed and Audit-Ready
Once signed, the document is sealed with its own Hash ID and added to the same immutable audit trail as every other file in Chekbox.
Sign and Secure means a signature in Chekbox isn't just proof someone clicked a link, it's proof of who signed the document, and that the document hasn't been modified since.
Trust Accounting
Not an add-on for firms handling client money, payments received via Chekbox are tracked inside the platform, processed through Stripe.
Connected to Xero
Connects directly with Xero, so you're not reconciling records across two disconnected systems.
Built for Annual Audits
Chekbox assists businesses with their annual independent trust account audits by making it easier to verify that client records comply with relevant legal and regulatory requirements.
Through Chekbox's internal receipt sequencing, detailed disbursement trails, and secure record retention, businesses can maintain clear and organised records that support a more efficient and transparent audit process.
Trust Accounting keeps client fund payments properly tracked alongside every other record in Chekbox.
Title and PPSR Searches
Title searches and PPSR checks are often run through a separate platform, a separate login, and a separate bill. Chekbox brings them into the same place as everything else.
National Title Searches
Run title searches directly inside Chekbox, without leaving the platform to check ownership or encumbrances.
PPSR Checks, Built In
Security interests confirmed as part of the same workflow, not a separate errand.
Title and PPSR Searches means one less subscription and one less login for your team to manage.
AI Trust Deed Reader
For firms handling trust structures, this is a strong differentiator in the current market.
Upload, Extract, Confirm, in One Motion
Upload a trust deed, scanned or digital, and Chekbox extracts key trust details, settlor, appointor, trustee, named beneficiaries, and trust type, directly into your entity file, cutting most of the manual re-entry.
Firm Reviews, Then Decides
The reader surfaces the people and entities it finds so your firm can review them and decide what to do next, including whether to run a KYC or KYB check on anyone identified. A professional then certifies and seals the result, all inside one workflow.
What used to take hours of manual data entry and separate checks now happens in one upload.
Digital Certification
The manual process of qualified staff physically signing and certifying documents as "true and correct copies" is time-consuming. Digital Certification turns this into a streamlined, verifiable digital asset.
Authority and Legal Recognition
A professional can issue an official, digitally stamped certification.
Streamlined Compliance
Fully logged in the document's audit trail. Certified copies for client transactions, loan applications, or regulatory submissions can be generated instantly.
Digital Certification keeps the legal weight of a certified copy, without the manual process that usually comes with it.
Streamlined Onboarding & Smart Forms
Client onboarding, full of forms and repeated data entry, is often the weakest link in the client experience. This is built to remove that friction.
Data Automation for the Client File
Auto-population: data from identity verification and completed questionnaires flows straight into the client file. Less manual entry: one source, entered once.
Standard Templates or Custom Workflows
Standard forms: a library of pre-built templates, ready to use. Custom builder: customise or build new forms so the system fits your workflow.
Accuracy and Client Experience
Data comes from verified sources and the client's own input, cutting typos and re-typing. Forms are mobile-friendly, so onboarding feels straightforward from the first interaction.
Streamlined Onboarding and Smart Forms turns client intake from an administrative burden into a faster, more accurate first impression.
AI Document Intelligence
Right now, Chekbox's document reading engine reads trust deeds. Identity documents, payslips, and support for more countries are on the roadmap, built on the same engine as the AI Trust Deed Reader above. For firms onboarding a client as a Trust, that same engine speeds up the process directly, since the details come straight from the file.
One reading engine, working quietly behind the features on this page.
Ready to see it in action?
Book a consult and we'll walk your firm through the platform.
Schedule a Consult